AI ROI calculator: how much you would save automating a process in your company
Honest estimate of hours/month saved, annual saving in euros and indicative AI pilot payback. Under a minute, no email required.
Why this calculator
Anyone evaluating AI in their company almost always starts with the same two questions: which process should I automate first? and how much do I actually save?. The first one has a qualitative answer — a serious Discovery (ours is five days) answers it. The second admits a first quantitative estimate, which is exactly what this page does.
You pick the process type, adjust your real volume, indicate how many people touch it today, their loaded hourly cost and what percentage of the process you think is reasonable to automate. On screen you get hours/month freed up, annual saving in euros and an indicative payback against the typical Davisa AI pilot investment range (between €15,000 and €40,000 depending on the case).
No gating. No mandatory form. The figures are intentionally indicative: fine sizing happens in the Discovery, where we validate real volume, technical feasibility of the data and the exact pilot range. This calculator helps you enter that conversation with a reasonable order of magnitude, not to replace it.
The process you want to automate
Each process has a different hour baseline based on real Davisa AI Studio experience.
Number of transactions, invoices, queries or searches per month. Default 200.
How many employees spend time on this process on a recurring basis.
Loaded employer cost (gross salary + social security + tooling overhead). Admin standard: 28-40 €/h.
Almost never 100% — there is always human review, edge cases and exceptions.
Your AI ROI estimate
Estimated annual saving
— €
Hours/month freed × 12 × hourly cost. Excludes change management and training cost.
- Hours saved / month
- — h
- Process efficiency ratio
- — %
- Pilot payback (€15k)
- — months
- Pilot payback (€40k)
- — months
Indicative figures. Real sizing happens in the Discovery (5 days), where we validate volume, technical feasibility and the exact pilot investment range.
How Davisa reads it
This calculator does just enough: it translates volume × hourly cost × automation % into a defensible number. What it doesn't do is account for the cost of change management (training, managing the team's fear of AI, real day-to-day adoption), the fine tuning of the model during the early pilot weeks, or the opportunity cost of the processes you choose not to automate yet. It also doesn't estimate indirect upside — fewer errors, faster decisions, lower turnover — because going there without customer data would be dishonest.
What it does help clarify:
- Whether the evaluated process is in the right range. Below 30% saving, the case rarely justifies a dedicated AI pilot: you probably want a simpler automation (RPA, BC rules, scripts) before AI.
- Whether the pilot investment makes economic sense. If payback comes out above 24 months in the high scenario (€40k), you might want to look at another process from the catalog or lower the ambition of the first pilot.
- Whether it deserves priority in the Discovery roadmap. When two or three processes return similar results, this calculator helps avoid starting with the wrong one.
Other resources to evaluate AI in your company
Once you have a number in mind, take a look at the rest of the AI cluster. Each block is designed to answer a specific question in the evaluation process.
AI use cases
The 5 cases most asked for in 2026 with scope, required data and expected KPI.
See cases → MethodHow the AI Studio works
Discovery, Pilot and Scaling. Fixed timelines, clear deliverables, no endless projects.
See method → Product-serviceAI Discovery · 5 days
Mapping of candidate processes, technical assessment and prioritised roadmap in one week.
Request Discovery → SectorAI by sector
The three verticals where Davisa AI Studio has proven patterns: construction, manufacturing, wealth.
See sectors → dv* extensionsExtension comparator
Which native BC extension goes with each process, before adding AI on top of unstable ground.
Compare → ResourcesGuides and calculators
The rest of the Davisa lead magnets: AP savings, dvfinance ROI, dv* fact sheets.
See resources →Once you have your number, we can talk.
The 5-day Discovery turns this indicative estimate into an actionable plan: prioritised processes, audited data, confirmed technical feasibility and exact pilot investment range.
Request AI Discovery →